Privacy Policy
Effective Date: [10-09-2024 ]
We at TalentMonk (we/us/company) understand the importance of privacy and are committed to safeguarding your personal information. This Privacy Policy outlines how TalentMonk collects, uses, discloses, and protects your data when you access and use our services with respect to Personal Information (“PI”) and/or Sensitive Personal Data or Information (“SPDI”). By providing any information to us through our website, you consent to the collection and use of your information supplied to us, as set forth in this Privacy Policy.
1. Introduction
This Privacy Notice outlines the personal rights pertaining to those data that Talentworks Consulting and Internet Services Private Limited (hereby referred as ‘Talent Monk’) processes which are received through our website or via online interactions, for instance through our branded social media pages; offline collection, including Talent Monk events, surveys, questionnaires, research and evaluations; third-party sources, including business partners and vendors; or when you apply for an employment opportunity with Talent Monk (collectively, the “Offerings”).
2. PII Data Collected and Purpose of Data Processing
We may collect Personal Information directly from you in the following circumstances and the processing may be based on rules such as consent-based, Contractual Necessity, Legal Obligations, Legitimate Interest, Vital Interest or Public task.
- Contact Information such as your name, contact details, job title, and other identifiers when you interact with our website or services, when you express an interest in obtaining additional information about our services; via our contact-us” or similar options on the website. We may also be getting the information from events we conduct and third-party sources.
- Customer information, Customer’s personal information is processed during the signing of execution of an agreement as part of a business opportunity, maintaining relationships, handling disputes etc.
- Suppliers, supplier’s personal information is processed for the purpose of making payments, maintaining relationships, getting into an agreement, handling disputes etc.
- Employee or Applicant Information, if you apply for an employment opportunity with Talent Monk, we collect your name, email, phone number, address, bank account details, age, gender, other address proofs and the information you provide in your application materials and during any interview process.
- Reviews and Feedback, if you voluntarily submit certain information to us, such as by filling out a survey about your user experience, providing feedback, or submitting a review of our services, we collect the information that you have provided.
- Legal obligations, there may be situations where the data we collect are processed to comply with any legal requirements.
- Cookies and Similar Technologies: We use common information-gathering tools, such as cookies and similar technologies, to automatically collect information as you navigate our website, our services, or interact with emails we have sent to you.
- Information we receive from third parties: We collect some Personal Information from third parties, such as publicly available databases or social media platforms; and vendors who compile information for our use, such as in recruiting or sales leads.
Other Information – We collect the data you explicitly send us when you submit information via forms or chats on our web page in form of enquiring information and order products or services
3. Personal Identifiable Information We may collect
We may collect personal information when you interact with the Website, such as if you choose to register or create a user profile on the Website (e.g., to gain access to specific content, attend a hosted event, respond to a survey, or request Communications about specific areas of interest), or otherwise provide it to us. Depending on the specific Communication you are receiving, or the web page of the Website you are using, such information may consist of your name, current job title, company address, email address, telephone and fax numbers, correspondence with you, which newsletters you subscribe to, and other information you provide to us.
We may also collect personal information if you register for the Website using a third-party social network account (e.g., LinkedIn, Facebook, and Twitter). For example, the Website may allow you to login using your social network account credentials. We may collect the username associated with that social media account and any information or content you have permitted the social media network to share with us, such as your profile picture, email address, and birthday. The information we collect may depend on the privacy settings you have with the social network site, so please review the privacy statement or policy of the applicable social network site. When you access the Website through your social network account, you are authorizing us to collect and use your information in accordance with this Privacy Notice.
4. Log information, cookies
The Website collects standard Internet log information including your IP address, browser type and language, access times and referring website addresses. To ensure that the Website and Communications are well managed and to facilitate improved navigation, we or our service provider(s) may also use cookies (small text files stored in a user’s browser) to collect aggregate data. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our Cookie Policy.
5. Use of Information
We use all the personal data we receive from entities like Prospects, Customers, suppliers, employees, contractors etc. for business purposes out of legitimate interest/legal obligation or consent based and only as and when it is necessarily required. At Talent Monk, we collect and handle data from customers, vendors, and employees. Our data processing is conducted under lawful grounds, primarily to fulfill contracts and provide agreed-upon services. Additionally, we may process data when we have a legitimate interest, such as engaging in conversations with prospects and vendors.
When it comes to sending you information unrelated to the mentioned purposes, we will seek your explicit consent to communicate with you. You retain the right to unsubscribe from such communications at any time.
Talent Monk utilizes this data for specific purposes, such as:
1. Providing Services: We use your information to deliver our consulting services, which may include creating personalized solutions, providing insights, and facilitating communication with our team.
2. Improvement and Research: We analyze data to enhance our services and develop better solutions for our clients. This data is anonymized and used for research and statistics.
3. Communication: We may contact you with updates, newsletters, and other information related to Talent Monk. You can opt-out of these communications at any time.
6. Your personal information Rights
In accordance with data privacy requirements Talent Monk recognizes that data subjects have specific rights that must be protected and observed.
Right to Know
You have the right to know certain information about our data practices in the preceding 12 months. You have the right to request the following from us:
- Personal Information we have collected about you.
- Sources from which the Personal Information was collected
- Personal Information about you that we have disclosed
- Third parties to whom Personal Information was disclosed
- Purpose for collecting the Personal Information
All data subject requests and data erasure request related information are tracked and managed internally.
Right to get consent
Data Subjects may be asked to provide their clear and unequivocal consent for the collection, processing and transfer of their Personal Data.
Right to access
Talent Monk may provide data subjects with access or can request for the personal data that we manage as a data controller.
Right to Modify
Talent Monk recognizes the right of individuals to have inaccurate or incomplete data modified. Data subjects for whom data needs to be modified can go to the contact details as available below.
Right to Erasure
If any information is inaccurate or incomplete, the Data Subject may request that the data to be erased. If the data being processed is no longer legal or appropriate, the data to be deleted/erased, unless required by applicable laws.
Personal data is not retained for longer than is necessary for the purpose for which the data was originally collected. However, some personal data may be required to be retained to adhere with legal or regulatory obligations.
Withdrawing consent
Data subjects have the right to ask us not to process your personal data for any purposes which are not legal. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such by different means we use to collect your data.
It is completely up to you whether you want to access or not and use this website and provide the information requested, if applicable (generally termed as, “Subscribe”). Talent Monk uses the contact information you provide to us via contact forms to contact you about our services. Each time you receive electronic marketing information from us, you have the option to decline to receive further marketing information from us.
You may unsubscribe from these communications at any time by clicking the (“Unsubscribe”) link at the bottom of any email that we send to you.
Right to restriction of processing
Individuals have the right to limit the processing of their personal data under certain circumstances, such as when the accuracy of the data is contested, or the processing is unlawful.
Right to Data Portability
Individuals can request their personal data to be provided to them in a structured, commonly used, and machine-readable format, allowing them to transfer it to another data controller.
Right to Object
Talent Monk recognizes the right of individuals to object to the processing of their personal data, where such objections are allowable under data protection legislation.
7. Data Protection by Default
As per GDPR, “the controller shall implement technical and organizational measures for ensuring that, by default, only personal data which are necessary for each specific purpose of the processing are processed”. That obligation applies to
- the amount of personal data collected,
- the extent of their processing,
- the period of their storage and
- their accessibility.
8. Data Privacy by Design
We follow below principles
- minimizing the processing of personal data,
- pseudonymizing personal data as soon as possible,
- transparency with regard to the functions and processing of personal data,
- enabling the data subject to monitor the data processing,
- enabling the controller to create and improve security features.
- staff training,
9. International Data Transfers
Your personal data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country. With respect to projects, we may transfer the data internationally as per the Customer’s business.
10. Data Subject Rights
Your personal information Rights
In accordance with data privacy requirements Talent Monk recognizes that data subjects have specific rights that must be protected and observed.
Right to Know
You have the right to know certain information about our data practices in the preceding 12 months. You have the right to request the following from us:
- Personal Information we have collected about you.
- Sources from which the Personal Information was collected
- Personal Information about you that we have disclosed
- Third parties to whom Personal Information was disclosed
- Purpose for collecting the Personal Information
All data subject requests and data erasure request related information are tracked and managed internally.
Right to get consent
Data Subjects may be asked to provide their clear and unequivocal consent for the collection, processing and transfer of their Personal Data.
Right to access
Talent Monk may provide data subjects with access or can request for the personal data that we manage as a data controller.
Right to Modify
Talent Monk recognizes the right of individuals to have inaccurate or incomplete data modified. Data subjects for whom data needs to be modified can go to the contact details as available below.
Right to Erasure
If any information is inaccurate or incomplete, the Data Subject may request that the data to be erased. If the data being processed is no longer legal or appropriate, the data to be deleted/erased, unless required by applicable laws.
Personal data is not retained for longer than is necessary for the purpose for which the data was originally collected. However, some personal data may be required to be retained to adhere with legal or regulatory obligations.
Withdrawing consent
Data subjects have the right to ask us not to process your personal data for any purposes which are not legal. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such by different means we use to collect your data.
It is completely up to you whether you want to access or not and use this website and provide the information requested, if applicable (generally termed as, “Subscribe”). Talent Monk uses the contact information you provide to us via contact forms to contact you about our services. Each time you receive electronic marketing information from us, you have the option to decline to receive further marketing information from us.
You may unsubscribe from these communications at any time by clicking the (“Unsubscribe”) link at the bottom of any email that we send to you.
Right to restriction of processing
Individuals have the right to limit the processing of their personal data under certain circumstances, such as when the accuracy of the data is contested, or the processing is unlawful.
Right to Data Portability
Individuals can request their personal data to be provided to them in a structured, commonly used, and machine-readable format, allowing them to transfer it to another data controller.
Right to Object
Talent Monk recognizes the right of individuals to object to the processing of their personal data, where such objections are allowable under data protection legislation.
Rights related to automated decision-making
Individuals have the right not to be subject to decisions based solely on automated processing, including profiling, which produce legal effects concerning them or similarly significantly affect them.
Right to Nominate
Individuals have the right to nominate a person who can execute all the rights on behalf of the data subject.
Right for No Retaliation
Business shall not discriminate against an individual because they exercised any of the personal information rights.
11. Information Retention
We retain your personal information for as long as the information is reasonably needed for the purposes described in this Privacy Notice. We store data in our database servers situated in India. Once no longer needed, data is securely destroyed using methods such as secure deletion for electronic data or shredding for physical records. If third parties process or store data on our behalf, we ensure they follow these disposal practices. Our application servers are situated in India. We may also retain your personal information to comply with our legal or professional obligations, enforce our agreements, or resolve disputes.
12. Cookies and Similar Technologies
We use common information-gathering tools, such as cookies and similar technologies, to automatically collect information as you navigate our website, our services, or interact with emails we have sent to you.
13. Children's Privacy
Our website and services do not knowingly collect personal information from users under the age of 13. If you are under the age of 13, you are not permitted to use the website and Services or to disclose Personal Information. If we learn we have collected or received Personal Information from a child under 13, we will delete that information or take parental consent
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time business and regulatory requirements. Any changes will be posted on this page with an updated revision date.
15. Data Security
Talent Monk stores personal data related to stakeholders and Customers at a data center located in India. We ensure that all the appropriate controls are in place to safeguard the security of data stored by us. Wherever your Personal data is held by Talent Monk or on its behalf, we will take reasonable and appropriate steps to protect it from unauthorized access or disclosure. We have appropriate Technical and Organizational measures in place like firewall, backup and periodic data restoration. We only collect the data needed to provide the service to our users and customers and we anonymize data before making secondary use of them in statistics. We never keep or sell personal information for any other purpose
Talent Monk ensures that the person who handles personal data is trained in Privacy and Information Security to manage data with utmost confidentiality. Data Privacy Impact Assessments are performed to evaluate the impact on Privacy Data and adequate security measures taken.
16. Data Breach Policy
Data breach means the loss of unauthorized access to, or unauthorized disclosure of personal information resulting from a security breach. All privacy data related breaches can be reported to our Privacy Officer and please refer to the contact details section below for reporting details. In case of any data breaches occurring, we shall endeavour to inform to the impacted data subjects within 72 hours of discovering the breach.
Contact Information
If you wish to use any of the above-mentioned rights or you may have a concern/grievance regarding data privacy related practices, data breach or related to any violation to this policy, please raise a personal information request or contact Talent Monk Data Privacy Officer.
- Data Protection Officer (DPO):
Name: Birendra Srivastava
Email id: birendra.srivastava@talentmonk.com
- Compliance Team: privacy@talentmonk.com
When you are raising a request, we may ask you for more details; If you are submitting a personal information request on behalf of someone other than yourself, we may ask you for proof of authorization.
Postal Address:
Talentworks Consulting and Internet Services Pvt. Ltd.
Synerge Workspace, HSR Layout,
5th Sector, Bengaluru, Karnataka – 560102
Phone No.: +91 9686863008
Email: contact@talentmonk.com
Talent Monk responds to each request within the legal time limit. To prevent abuse, we may request the person for additional information to confirm his identity.
Revision to this document
This Privacy Notice document may be revised as and when required based on the requirements by law or by any other means of applicability. All Revisions to this document will be updated on our website and your use of our website means that you accept our published Privacy Notice.